It's expensive and time consuming for law firms to manage and maintain accurate records. Beyond rows of file cabinets, off-site storage and other expenses, files require a diligence all their own in order to keep them up to date and ready for reference.
If a firm allows record management to lag, it will face the consequences:
Loss of billable time
Loss of clients
Legal Practice Management Software systems might automate your billing or calendaring and maybe even assist in document assembly, but only the most expensive will manage documents well. While Dymo File may not be the solution for every firm, an examination of some of its common uses might beyond a shadow of a doubt qualify this solution as viable for your firm.
Improve efficiency by setting up folders for cases, attorneys, researchers etc. All files can be searched using standard operating system search features allowing for fast retrieval of critical information.
Commonly used court forms, pleadings, contracts, letters, and more can be centrally located for access by your entire enterprise and better yet, this does not require multi-user software licensing or subscriptions.
Simplify document assembly - files can be shared or transferred eliminating courier costs.
Dymo File is fully compatible with LAN (local Area Network), WAN (Wide Area Network) and SharePoint services while still maintaining user access privileges and restrictions.
Once scanned, files do not need to be opened, reviewed and then stored (filed) again. They're automatically placed in the proper locations with the document name you specified. See our review of Dymo File to better understand the naming conventions and storage process.
A complete Dymo File Solution, including a dedicated document management scanner like those of Fujitsu (ScanSnap S300, ScanSnap S1500) or Kodak (ScanMate i1120, ScanMate i1210, ScanMate i30), is generally less than a $1,000 investment and provides great ROI (return on investment), often within months.